<img class="img-responsive" src="https://static.ocf.io/img/about/staff-bonding.jpg" />
<p>
Starting Tuesday, Feb 16th, the following daily printing limits
will be in effect:
</p>
<ul>
<li><strong>On weekdays,</strong> 8 pages per day.</li>
<li><strong>On weekends,</strong> 16 pages per day.</li>
<li><strong>Per semester,</strong> 100 pages<a href="#exception-printed-150">*</a>.
</li>
</ul>
</p>
<p>
Last semester, we moved from our trusty old space in 6A Hearst
Gym into our shiny new home in 171 MLK, more than twice the
size and conveniently located in the ASUC Student Union.
</p>
<p>
The new lab is great: it's larger, more accessible, and has
allowed us to serve many more users than in previous semesters,
especially with the lab being open later.
</p>
<p>
However, coupled with the lab being open later, we've seen huge
jumps in overall lab traffic. We're breaking records for the
number of people in the lab and the number of pages being
printed nearly every day. Even with the increased capacity,
we're filling the lab nearly every day.
</p>
<p><strong>We want the lab to be a great place to work.</strong></p>
<p>
The lab is our most important asset, and we want it to be a
great place for students to work, study, and collaborate. It
doesn't serve its purpose when there's a 15-person long line to
sit at a computer because people are waiting on printers.
</p>
<p>
Our vision for the lab is for it to be a collaborative space,
not just the campus free printing hub. Printing is an important
service, and we're not ending it. But we're expecting to spend
over $13,000 on printing alone this year even after making the
changes outlined here, and we just don't have the money to
continue printing at the current level.
</p>
<hr />
<p><img class="img-responsive" src="https://static.ocf.io/img/announcements/random-day.svg" /></p>
<p class="text-center">
<small>
Lab usage from a busy day this semester. There are 27 computers in the lab.
</small>
</p>
<hr />
<p>
We've spent a lot of time trying to figure out how best to meet
our budget while impacting the fewest people. Below we'll
describe the changes we're making and our rationale for them.
</p>
<p><strong>The daily quota is decreasing to 8 on weekdays, and 16 on weekends.</strong></p>
<p>
So far this semester, we've had an average of about 750 users
in the lab each day. That's a huge jump from last semester,
where the average was closer to 500.
</p>
<p>
Unfortunately, our resources haven't kept up with the increased
demand. When you subtract out moving expenses, such as
purchasing another 15 computers, monitors, and peripherals, our
budget this year is less than it was last year in a space half
the size.
</p>
<p>
Not only are we facing budget troubles, but our printers are
starting to fail. They've both now printed
<a href="https://ocf.io/stats/printing/pages-printed">over a million pages</a>.
They're several years old and starting to show it. The
near-doubling of printing this semester has greatly increased
the frequency of paper jams and other technical glitches (just
ask the front desk staff).
</p>
<hr />
<p><img class="img-responsive" src="https://static.ocf.io/img/announcements/unique-lab.svg" /></p>
<p class="text-center">
<small>
The number of students using the lab each day has greatly
increased since 2014, with an especially large jump after
the move to MLK (last semester, around November 16, 2015).
</small>
</p>
<p><img class="img-responsive" src="https://static.ocf.io/img/announcements/printing-per-week.svg" /></p>
<p class="text-center">
<small>
Since 2013, we've gone from printing about 10,000 pages per
week, up to almost 40,000 pages per week this semester.
</small>
</p>
<hr />
<p>
We're running the printers at more than four times the
manufacturer's recommended maximum pages per month. We don't
have much of a choice; we have to limit the pages printed per
day, or we risk breaking our printers beyond repair.
</p>
<p>
Historically, we've implemented a number of measures to manage
our levels of printing, including draft-quality printing,
lower-quality paper, and third-party toner. However, the OCF
has never faced such a massive increase in number of users, lab
usage, and printing before. Long-term members of the OCF will
remember that the weekday printing limit was 10 pages per day
in 2014. Our budget and lab usage levels back then allowed us
to increase the limit to the limit announced at the beginning
of the school year, but we have to reverse this decision.
</p>
<p>
We're continuing the tradition of allowing double the number of
pages on weekends. While we understand this is less convenient,
we hope this will help strike a balance between the needs of
our members and the physical limits of our printers.
</p>
<p><strong>The semesterly quota is decreasing to 100 pages per semester.</strong></p>
<p>
We spent a lot of effort trying to find ways to cut costs while
affecting the least number of people. The semesterly quota
turns out to be one of the best places we can make that happen.
</p>
<p>
The average user prints only 61 pages per semester, while a
very small number of users (about 7%) actually come close to
exceeding their semesterly quota (printing more than 200
pages). These users have a disproportionate impact on our
printing costs, so we're decreasing the semesterly quota to
help limit that expense.
</p>
<hr />
<p><img class="img-responsive" src="https://static.ocf.io/img/announcements/semester-histogram.svg" /></p>
<p class="text-center">
<small>
The decrease to 100 pages per semester will affect only about
20% of our users.
</small>
</p>
<hr />
<p>
Of course, we know that many people pace their printing
throughout the semester, and we want to ensure we're being
fair. As such, we're not taking into account the number of
pages you've already printed this semester<a href="#exception-printed-150">*</a>.
</p>
<p>
This means that you'll still have a full quota of 100 pages to
work with for the rest of the semester, starting today.
</p>
<p><strong>Daily quota changes will take effect on Tuesday. Semesterly quotas have already been changed.</strong></p>
<p>
Starting on Tuesday, February 16th, the new daily quotas will
be enforced. The grace period is intended to avoid penalizing
people who had already planned to print large jobs in the next
few days.
</p>
<p>
The semesterly quota change has already taken effect. We feel
this is fair, as we're not affecting anyone's short-term plans.
The reason for the immediate implementation is that it helps to
avoid a rush to print in the coming days before a semesterly
quota reset.
</p>
<p><strong>We know printing changes are inconvenient.</strong></p>
<p>
It's unfortunate that we have to make these changes, and we
hope that in future semesters we can find the resources to
raise quotas again.
</p>
<p>
In addition the the OCF lab, we'd also like to remind you that
there are other places to print on campus, such as the
libraries, the ResComp-run labs in the dorms, and your
program's computer labs (e.g. Dwinelle Language Lab, Athlete's
Printing Room, Soda Hall).
</p>
<p>
In the mean time, we hope you'll continue to use the OCF lab in
its entirety; the convenient location, open space, and comfy
furniture make it a great place to work between classes or late
at night.
</p>
<p>
Our volunteer student staff are always open to hearing your
thoughts. If you'd like to get in touch, feel free to
<a href="/user-docs/contact/">contact us</a>, or come to
one of our weekly meetings on Tuesdays at 7:10pm in the lab.
</p>
<hr />
<p id="exception-printed-150">
<small>
* We won't take into account pages you've already printed
this semester, with the exception of members who have
already have a balance of less than 100 pages; for these
members (only about 15 of them), we won't modify or lower
your balance at all.
</small>
</p>